What Are Cookies

Cookies are small text files stored on your device when you visit a website. They help websites remember your preferences and support core functions such as security and navigation. Some cookies are essential for the website to function, while others require your consent before they are placed on your device.

Types of Cookies We Use

Strictly Necessary Cookies
These cookies are required for the website to work and to provide the service you request (for example, enabling core site features and saving your privacy choices).
Legal basis: Exempt from consent - strictly necessary for the service requested

Functional Cookies
These cookies support non-essential site features and are not strictly necessary to provide the service you request.
Legal basis: Requires user consent - blocked by default

Analytics Cookies
These cookies help us understand how visitors interact with the website (for example, by measuring visits and usage patterns) using pseudonymous identifiers.
Legal basis: Requires user consent - blocked by default

Marketing Cookies
These cookies are used to measure advertising performance and/or deliver advertising-related functionality, including conversion measurement, using pseudonymous identifiers.
Legal basis: Requires user consent - blocked by default

Third-Party Services and Data Recipients

Based on our current scan results, cookies and iframe-based content were detected. The following third-party services and data recipients may receive personal data (such as online identifiers and device information) when the relevant cookies/technologies are enabled, typically using pseudonymous identifiers:

Google Analytics (Google) - analytics measurement (cookies: _ga, _ga_3YGFCQG37C).
Google Ads / Google Marketing Platform (Google / DoubleClick) - advertising and conversion measurement (cookies: _gcl_au, test_cookie, IDE).
Cloudflare (Turnstile challenge platform) - security/anti-bot functionality via embedded iframe content from challenges.cloudflare.com.

We use our own consent management system (Trustwards) to record your cookie preferences. The 'trustwardsCookie' stores which cookie categories you have accepted or rejected, ensuring your choices persist across visits. This cookie is strictly necessary for compliance with applicable privacy regulations and consent requirements. Your consent data is processed securely and is not shared with third parties unless legally required.

International Data Transfers

Based on our current scan results, the use of Google services (Google Analytics and Google Ads/DoubleClick) and Cloudflare (Turnstile) may involve international data transfers, including to the United States and other jurisdictions where these providers or their sub-processors operate.

Where required under GDPR/UK GDPR and applicable Swiss requirements, such transfers are typically safeguarded by an adequacy decision (where applicable, such as the EU-U.S. Data Privacy Framework for participating organizations) and/or Standard Contractual Clauses (and, where applicable, the UK International Data Transfer Addendum/UK IDTA), together with supplementary measures as appropriate. We do not make unsupported guarantees that any specific provider is certified at all times; details depend on the provider’s current status and the configuration of the service.

Data is processed on our own infrastructure in addition to the above third-party services. No international transfer occurs unless explicitly stated.

Legal Basis for Processing

Strictly Necessary cookies and similar technologies are exempt from the consent requirement because they are strictly necessary for the service you request and cannot be disabled through our cookie settings without impacting core site functionality.

If we introduce any non-essential cookies (for example, analytics, functional, or marketing cookies), they require your consent. These non-essential cookies are blocked by default and only activated after you give explicit consent through our cookie settings.

Managing Your Cookie Preferences

You can manage your cookie preferences at any time through the cookies settings link in our website footer.

If non-essential cookies are used on municiPal AI, they are blocked by default and only activated after you give explicit consent. You can also withdraw your consent at any time by changing your selections in the cookie settings.

How to Control Cookies in Your Browser

You can also control cookies through your browser settings, including viewing cookies stored on your device, deleting existing cookies, blocking cookies, and managing first-party versus third-party cookie settings.

Google Chrome: Settings > Privacy and security > Third-party cookies (and Site settings > View permissions and data stored across sites)
Mozilla Firefox: Settings > Privacy & Security > Cookies and Site Data
Apple Safari (macOS): Safari > Settings > Privacy (and Manage Website Data)
Microsoft Edge: Settings > Cookies and site permissions > Cookies and site data

If you block or delete cookies, some website features can stop working. Strictly necessary cookies and similar technologies are required for the site to function properly.

Similar Technologies

Local Storage: A browser feature that allows websites to store data persistently on your device. Unlike cookies, this data does not expire automatically and remains until manually cleared. We use Local Storage strictly for essential website functionality, such as remembering your preferences and settings to provide a consistent browsing experience. This usage is strictly necessary for the service you have requested and is therefore exempt from consent requirements under applicable law.

Session Storage: A browser feature that temporarily stores data only for the duration of your browser session. This data is automatically deleted when you close your browser tab or window. We use Session Storage strictly for essential functionality during your visit, such as maintaining your navigation state and form data. This usage is strictly necessary for the service you have requested and is therefore exempt from consent requirements under applicable law.

Cookie Retention Periods

Based on our current scan results, the following cookie durations were detected. If we introduce additional cookies in the future, we will update this policy to list each cookie and its specific duration.

Session cookies: PHPSESSID (deleted when you close your browser).
Short duration cookies: test_cookie (15 minutes).
Persistent cookies: trustwardsCookie (12 months), _ga (14 months), _ga_3YGFCQG37C (14 months), _gcl_au (3 months), IDE (14 months).

Your Rights

You have the right to withdraw consent at any time by changing your cookie preferences through the cookies settings link in our website footer. You have the right to access information about what cookies we use (provided in this policy), and you can request deletion of cookie data by contacting us at [email protected]. You also have the right to lodge a complaint with the data protection authority in your country if you believe your rights have been violated. Please refer to our Privacy Policy for specific supervisory authority contact details.

Updates to This Policy

We review this policy periodically and update it when our cookie practices change. The “Last updated” date at the top indicates when changes were last made. For significant changes, we will notify users through the cookie banner and request new consent where required. Changes take effect from the date indicated at the top of this policy.

Contact Us

municiPal AI
Email: [email protected]
Address: Kitchener-Waterloo, Ontario, Canada